Monday.com VS Notion
- LANE Digital
- May 15, 2024
- 10 min read
In the field of collaboration and productivity, Notion and Monday.com stand out as great options for improving task and project management and information centralization. As experts at LANE Digital, we understand the complex needs of businesses looking for effective, all-in-one task and project management systems.
Notion , originally designed as a note-taking tool, has grown into a versatile platform used by individuals and small teams to streamline tasks, projects, and notes within a centralized workspace.
Conversely, Monday.com is a project management tool designed to develop customized workflows for any organizational operation. With Monday.com , users can seamlessly create large-scale projects, task lists, or data collection systems for requests and approvals.
In this comprehensive guide, we conduct a comparative analysis of Notion and Monday.com , examining their features, pricing structures, ease of use, quality of support, integrations, and customer support. With our expertise in work management systems, we provide insights into the strengths and weaknesses of each platform to help businesses make informed decisions.
Notion vs. monday.com: Comparison
When it comes to comparing the features of Notion and Monday.com, LANE Digital can provide insight and help you select the best solution for your needs. Don't hesitate to schedule a meeting with our project management software experts . We'll now compare the features of Notion and Monday.com.
Features of both tools
Notion Features
LANE appreciates Notion for its clean design, creative freedom, and several features that prove very beneficial:
Pre-built templates and blocks : Notion provides access to a community center of 5,000 customizable templates
Database and tables : Notion allows you to organize, sort and filter structured data
Note-taking : Notion offers a flexible editor, markdown support, and multimedia integration, ensuring a seamless experience for capturing and organizing ideas
Real-time document editing : Multiple people can edit the same block or add comments in real-time,
AI : Available as a premium extension starting at $8 per user per month, Notion's AI offers fast text generation for drafting texts, composing emails, or improving writing skills.
For LANE Digital, the versatility and collaborative nature of Notion's features make it a compelling option for improving information sharing and documentation. However, its creative freedom can quickly become dangerous for less experienced users. The software also severely lacks automation and project management features.
Monday.com Features
Monday Work Management is a feature-rich platform that centralizes all project-related information and tasks to work more efficiently. Here are the monday.com features that LANE Digital appreciates:
Dashboards : Monday Work Management allows you to create a perfect view of your work process.
Customization : With over 30 customization features (performance, team workload, budgeting, etc.), Monday.com allows you to customize while standardizing your teams' entries and tasks. It offers a wide range of customization options, including over 27 views such as Gantt chart , Kanban or Calendar view, over 36 column choices and over 217 integrations to build your perfect work management solution.
Automation : Easily automate your manual and redundant tasks in Monday to save time. Also, take advantage of conditional logic with a trigger and action. For example, you can set up an automation sequence that sends an email to a team member when you complete a task.
AI : Monday.com has also jumped on the AI bandwagon after ClickUp and Notion. You can generate templates, formulas, tasks, or summarize complex topics.
For LANE Digital, Monday.com is a pleasant, intuitive, and well-managed tool with interesting customization features and is very well automated/integrated. The only potential limitation we could highlight lies in Monday's economic positioning. Indeed, the solution is no longer an all-in-one project management software but rather an ERP. Indeed, if you have cross-functional teams with development, project, sales, and/or marketing functionality needs, you may be forced to take out multiple subscriptions to benefit from certain dedicated features.
We could dedicate an entire article solely to the features of Notion or Monday. However, our experience of over 100 digital projects has shown us that it's not just a question of available features that determine the choice of software, but much more: performance, UX, UI, adoption, support, and long-term strategy. Schedule an appointment with one of our Swiss project management software experts to find out which software is right for you, based on your processes and needs.
Integrations
When it comes to integrations, both Notion and Monday Work Management have developed a plethora of connections with other work management tools. This simplifies the process of connecting with third-party tools, eliminating the need to constantly jump between windows. Let's explore the comparison of the integrations offered by Notion and Monday.com .
Notion Integrations
Notion seamlessly integrates with popular tools like Slack, Jira, and Google Drive, allowing you to customize your workflow to suit your needs. Additionally, Notion partners with third-party tools like Potion and Super, using Notion as a backend if you plan to host a website.
Monday.com Integrations
With Monday Work Management's integrations, you can sync all your tools in seconds and store your data in a centralized location. The platform integrates with over 72 tools for every type of workflow. For example:
Communication : Microsoft Teams, Google Mail, etc.
Collaboration : Zoom, Google Calendar, etc.
Marketing : HubSpot, MailChimp, etc.
CRM and finance : Typeform, DocuSign, etc.
Development : GitHub, Score, etc.
These integrations enhance the flexibility and efficiency of Notion and Monday.com , allowing businesses to streamline their workflows and maximize productivity. However, your business may have specific integration and automation needs.
Depending on the software or the desired complexity, you may need to use an integration platform (IPaaS) like Make.com or Zapier .
Cost of subscriptions
When choosing project management software, budget is crucial. Since it's a SaaS model, the cost will increase exponentially with the number of users.
However, choosing the cheapest solution doesn't always guarantee the best results. It's best to look for the solution that offers the most value to your team. To do this, let's take a look at Notion 's pricing versus monday.com .
Notion
Notion offers a free plan for individuals, followed by three Premium plans:
Plus : Starting at $8 per user per month (billed annually), with unlimited file blocks and uploads.
Business : Starting at $15 per user per month (billed annually), including private spaces, 90-day history, and up to 250 guests.
Enterprise : Pricing is available upon request, with unlimited history, security and compliance integrations, and a customer success manager.
Monday.com
Monday.com offers a 14-day free trial, then offers a free plan and four premium plans:
Free : Allows two users to plan and track their tasks, with a Kanban view and over 200 templates.
Basic : Starting at €9 per user per month (billed annually), with a central dashboard, 5 GB of storage, and priority support.
Standard : Starting at €12 per user per month (billed annually), including up to five boards, timeline and Gantt chart views, 250 automations, and integrations.
Pro : Starting at €19 per user per month (billed annually), for complex processes on up to ten boards, with private boards and 25,000 automations.
Enterprise : Custom pricing, with up to 50 boards, advanced permissions, enhanced security, and dedicated support.
It should be noted that monday.com has changed its positioning and is now presented more as an ERP with subscriptions dedicated to each of the following themes: CRM, Project Management, Dev, Marketing. You should therefore take into account the possibility of having 2 subscriptions per person depending on your needs!
In short, the choice between Notion and monday.com will depend on your specific business needs and the value you seek from each solution. Our Monday.com and Notion experts can help you select the best plan for your needs.
Ease of Use - UX - Adoption
No one wants to be faced with a platform that requires a long learning curve. The goal is to find an intuitive tool with a user-friendly interface that integrates seamlessly into workflows without requiring an excessive investment in time or training. Here, we'll use feedback from the G2 community to assess Notion's ease of use compared to monday.com.
Simplicity of Notion
According to G2's average rating, Notion scores 8.4 out of 10 in the "Ease of Use" category. As a customizable platform, users have the ability to work with commands and building blocks to shape the tool to their needs. However, some users point out that this can be a complex undertaking:
“ Notion has a steep learning curve. Sure, mastering the basics is easy. However, to become truly proficient with Notion requires a significant investment of time, whether that's learning how it works on your own or watching online tutorials and videos. ”
A suggested alternative is to use Notion's pre-designed templates as a starting point, to avoid starting from scratch.
Ease of use of monday.com
Monday.com is known for being an extremely user-friendly platform. According to G2's average reviews, monday.com scores a 9.1 out of 10 for ease of use. Misty D., a small business owner, explains why this platform is so simple and convenient:
“ All my important information is centralized in one place and is very easy to use on a daily basis. monday.com has saved me a tremendous amount of time and hassle. We are extremely happy with the software and highly recommend it. Honestly, it's one of the least complex systems I've ever used. There really isn't anything I don't like about monday.com. I feel comfortable with how it works now, so there's no need to make any improvements. It outperforms any other program I've used.
Our LANE expert's opinion
Adoption and ease of use are key. Our LANE experts often say, “ There’s no point in having a race car if no one knows how to drive it .”
The same is true for software. Sometimes it's wiser to aim for full adoption of a simple tool, rather than failing to implement a very complex one.
Notion is a platform where everything revolves around highly customizable documents. In our experience, we've seen strong adoption and appreciation among startups, scaleups, and agencies in the digital or tech space. These users are generally tech-savvy and appreciate solutions or software that allow for great creative freedom and customization.
Monday.com is a solution based on task or item creation. The approach is therefore different and much more focused on task and project management. The structure is clear, consistent throughout, and the custom views and fields allow users to see the information they want from different angles.
Monday is suitable for any type of business, SME, or large Enterprise and has a faster learning curve than Notion . Once the structure is clearly defined in Monday , users will only have to interact with it, whereas in Notion , it is not uncommon to see an internal collaborator maintaining the structure. Indeed, Monday is more scalable or scalable than Notion.
Our LANE experts appreciate both solutions but for very different reasons and continue to consider Notion as a Knowledge Management or information management solution and see Monday.com as a leader in terms of project management.
We still recommend that you make an appointment with our experts for advice . It is not impossible to implement both software programs within your organization for different reasons.
Quality of support and overall assessment
Whether it's a quick question or a total emergency, it's reassuring to know you can count on quality customer support. Notion and monday.com stand out in this area. So let's take a look at the difference between Notion and monday.com customer support.
Notion Customer Support
Notion receives a rating of 8.6 out of 10 for customer support, according to G2 users.
However, the level of support available depends on the plan chosen. For example, Notion's free plan does not offer priority access.
On the other hand, customers on the Plus, Business, and Enterprise plans benefit from interactive customer support accessible on both desktop and mobile devices. Additionally, Notion's Enterprise plan offers access to a dedicated customer support representative.
monday.com Customer Support
Monday.com receives a 9.0 out of 10 rating for customer support. With monday.com, all users, whether they choose the Basic, Standard, Pro, or Enterprise plan, have access to a full range of customer support options.
This includes 24/7 support, a self-service knowledge base, and daily webinars. Additionally, Enterprise customers benefit from a dedicated Customer Success Manager and a 99.99% uptime guarantee.
Comparing Customer Reviews Between Notion and monday.com
Notion and monday.com are both highly rated on G2, with an average overall rating of 4.7 out of 5. However, it's worth noting that monday.com has twice as many reviews as Notion.
Notion Customer Reviews
Based on nearly 5,000 reviews, Notion users particularly appreciate the product's versatility and flexibility. As one user mentions, Notion seamlessly combines note-taking, project management, and collaboration within a single platform, making it easy to centralize professional and personal tasks.
monday.com Customer Reviews
With nearly 10,000 reviews, monday.com users highlight several key benefits of the platform, including team collaboration, ease of use, project management, simplified organization, and customization.
Frederik L., a small business owner, highlights the high level of customization offered by monday.com. The ability to create custom workflows, add columns, and set rules and automations allows the platform to be adapted to various projects and industries, providing flexibility that meets the specific needs of each user.
Conclusion
Notion vs. monday.com : Which Tool Should You Choose?
Ultimately, choosing between Notion and monday.com comes down to identifying your specific needs and assessing how important certain features are to you. Both work management platforms offer a wide range of features.
However, there are some distinguishing features that may influence your decision in favor of one or the other.
In all transparency, LANE Digital prefers Monday.com because it has more structure and project management-oriented features than Notion.
We still recommend that you make an appointment with our experts for advice .
Notion can take some time and effort to fully master its features, but the learning curve may be worth it if you're looking for versatility and flexibility in your work management tool.
On the other hand, monday.com goes further by offering a comprehensive solution for teams and organizations of all sizes and industries. Its intuitive interface promotes rapid adoption, and its multitude of features caters to a variety of industry and project needs.
Plus, with its wide range of plans, monday.com offers a solution that fits your budget, allowing you to pay only for the features you need.
In terms of value for money, ease of use, and support options, monday.com is an exceptional choice for any business looking for an all-in-one work management solution.
Finally, we leave you with some figures and statistics for each software.
The productivity gains and centralization of information are evident at Notion:
98% of users save time with Notion
70% of users have replaced more than 2 tools
32% faster project completion
26% fewer emails sent and received
ROI, productivity gains and automation stand out at Monday with this Motorola use case.
